Did you find out that your dream job is waiting for you in another country? Don’t miss the chance to get the job you have always wanted just because you’re unsure how to deal with the cross-country job hunt and relocation. Job-hunting can be tricky and complicated, especially if you combine it with relocation to another town. Cross-country jobs require changing the place of living, so they bring the excitement and anxiety along with stress and emotions. If you decide to take this big change in your life, you’ll need some help. We’ll try to show you the things you need to pay attention to. Don’t forget to hire professionals to help you relocate your household and check packing NYC to prepare items for transportation. Continue reading “The Cross-Country Job Hunt”
Tag: Company Relocation
How Moving Expenses Deduction Works
The new Tax Law states that from 2018, moving expenses deduction will only be available to some military personnel. However, if you have relocated in the years prior to 2018, we have some good news for you! In some cases, Federal Tax Law allows you to get a refund on certain moving expenses if your relocation was business-related.
Therefore, if you have started a new job, relocated your office or started working for the same employer but on some other location, you are eligible for moving expenses deduction. Unfortunately, not all expenses are deductible, and they depend on a couple of criteria.
What Are Moving Expenses?
Moving expenses are defined as the costs incurred for packing and shipping personal belongings to a new location. These expenses also encompass storage fees and transportation costs, including fuel expenses. It is widely acknowledged that moving expenses can accumulate to a significant amount.
Hence, if the relocation is job-related, it is advisable to explore the possibility of obtaining reimbursement. However, it is crucial to exercise caution and ensure compliance with the necessary requirements to qualify for a deduction.
The Distance Requirements for Moving Expenses Deduction
Wouldn`t it be perfect if there were no limitations, and you could get a deduction for any and every relocation? Unfortunately, that is not the way life works. There are some criteria which must be met if you are to get a deduction. And, they start with the distance traveled.
If your knowledgeable office movers in NYC have relocated you in the same city, we are sorry to inform you that you will not be eligible for a deduction. The rule is that your new place of work must be 50 miles farther than your old house. Fifty miles is not a small distance, by no means. Therefore, if you think, or know, that there are 50 and more miles from your job and your last home, feel free to ask for a deduction.
Also, when measuring the mileage, the IRS will make sure you use the shortest route. They want to be sure you are doing everything by the book.
The Time Requirements
Beware, because there are a lot of small restrictions here. If you do not meet even one of them, you stop being a candidate for moving cost deduction.
- To qualify for moving expenses deduction, you must be working for at least 12 months. There is no requirement for you to work for only one employer. Thus, if the need arises, you can divide your time between a couple of them.
- You must be a full-time worker for at least 39 weeks during that first year.
- Luckily, there are no requirements to how many days and hours you work, as long as you fulfill the norm of your industry.
Big Apple Movers advise you to check everything before you start thinking about moving cost deduction. These rules cannot be bent, and there is no way of getting around them.
Deductible Moving Expenses?
Luckily, there is not a shortage of moving expenses that can be deducted. However, there is a difference between short distance moving and moving interstate, or even abroad. If you had a DIY move and short distance move, and you have transported your furniture by yourself, you can get a deduction for gas, oil and even highway tolls. When accumulated, these expenses can produce a significant amount of money, so it would be good to get some of that money back. On the other hand, if you had a long distance move, you could get a reimbursement for the plane tickets, and the best thing is that this deduction applies to the whole family.
Moreover, if there was a need for you to rent cheap storage NYC, you should know that you can also be deducted for these expenses, as well. However, there is a limit, since this deduction only applies to periods of up to 30 days. Therefore, if you had to use a storage unit for more than a month, you will not be able to deduct it from your moving expense.
How and When Can You Claim a Deduction?
Moving expenses deduction is a unique one. Why is this the case? Namely, you can claim this deduction even before you are sure that you satisfy all of the requirements. However, it is not the most recommendable course of action. If at the end of those twelve months, you have failed to meet one or more requirements, you will have to return the deduction. Have in mind that most taxpayers usually fail to meet the criteria, and they have to return the money once the 12-month period ends.
To claim a deduction is easy. All you have to do is report your expenses on IRS Form 3903. Attach that form to the tax return for the year when you moved, and the process is over. If it turns out you have to return the deduction, you can do it in two ways.
- For your next tax return, make sure to include the original amount of your moving expenses deduction.
- Calculate your tax without including the moving cost deduction.
If you are not good with taxes, it is never a bad idea to seek professional help. The IRS will not be lenient if you make any mistakes with your taxes. Avoid trouble whenever you can!
If you think you could qualify for moving expenses deduction, you should give it a try. However, be careful, as you might have to return everything at the end of the year.
Tips for moving your business to Brooklyn
Moving business is not an easy task. Even though the reasons for moving your offices are different, the process is pretty much the same. But the moving process is not the same as moving your home. Here, you have office equipment, employees, working hours, etc. The more offices you have, the more complicated it gets, but don’t you worry. We will show you how moving your business to Brooklyn can be a smooth, stress-free process. Continue reading “Tips for moving your business to Brooklyn”
The NYC Office Move Checklist — and How to Choose the Movers Who Can Keep It
The best office movers in New York City are identifiable before you sign: verifiable USDOT registration, commercial references from moves your size, a written itemized quote produced from a walkthrough, Certificates of Insurance handled for both buildings, after-hours crews so the move happens while you are closed, and a plan for IT. Start the checklist below about three months out — the freight elevator calendar, not the truck, is usually the deadline that bites.
Office move checklists on the internet share a flaw: they are written by people who have never waited for a Midtown freight elevator. The task list is real, but the sequence in New York is dictated by buildings — insurance certificates, elevator windows, dock reservations — and a checklist that ignores them schedules the impossible.
Below is the timeline we actually work to, three months to move week, followed by the vetting that separates an office mover from three guys and a rented box truck.
The Office Move Checklist, Three Months to Move Week
| When | What | Why it can’t slip |
|---|---|---|
| 3 months out | Fix the move-in deadline, name one move coordinator, inventory what’s moving | Every later date is planned backward from opening day |
| 10–12 weeks | Book the movers after a walkthrough; get the itemized written quote | Good after-hours crews and trucks book out, especially at month-end |
| 8 weeks | Request COI requirements from BOTH buildings; book freight elevators/docks | The building’s calendar is the real constraint — this is the step that bites |
| 6 weeks | Decide keep/replace/store for furniture; order anything new | Lead times on new furniture run longer than the move itself |
| 4 weeks | Announce the seating plan; start labeling by desk number | The seating chart is the document that makes unloading fast |
| 2 weeks | Confirm the move-week schedule with movers and both buildings | Windows granted in week 8 need reconfirming — buildings change them |
| Move week | Employees pack personal items; crew packs common areas and IT last | Splitting the packing this way is what keeps the office working till Friday |
| Move weekend | Pack-out after close, transport, install to the seating chart, IT first back in | Monday morning is the test the whole checklist exists to pass |
The working timeline for a typical NYC office move. Small offices compress it; dock-scheduled industrial buildings stretch step three.
Six Checks That Separate Office Movers From a Truck for Hire
Commercial references
Ask for offices moved at your size, not moving in general. A hundred apartments prove nothing about forty workstations and a server closet.
Verifiable registration
A USDOT number you can look up in the federal registry, plus insurance that your building’s managing agent will actually accept.
A walkthrough before a number
Any office quote produced without seeing the space is a guess wearing a price tag. Ours are itemized in writing after the walkthrough — that document is your budget.
COI fluency
The mover should ask for both buildings’ certificate requirements before you do. Ours are prepared at no charge, usually the same business day.
After-hours capability
Evening and weekend crews as standard practice, not a favor — an office mover who only works 9 to 5 is moving you during your own business hours.
An IT answer
Ask exactly how workstations and the rack travel. The right answer involves labels, padding, upright transport and reinstalling to a seating chart — not “carefully.”
Move Week, From Last Workday to First
The week runs on a split: employees pack their own desks into labeled crates by Thursday; the crew takes the common areas, conference rooms and equipment after Friday’s close. Business hours stay productive to the final afternoon because the two packing jobs never compete.
Then the building takes over the script — the reserved elevator window or dock slot opens, the truck loads through it, and the install happens across the weekend with IT going back in first. What makes Monday work is not speed; it is that every box was labeled to a seat number four weeks earlier.
Anything the new office cannot absorb — old furniture, file archives, the extra conference table — goes to commercial storage on the same trip rather than into a hallway. And for the borough-specific version of all this, our Brooklyn commercial moving guide covers docks, storefronts and the local geography.
Office Movers NYC — Frequently Asked Questions
How do I choose an office moving company in NYC?
Run six checks: commercial references at your size, a USDOT number you verify in the federal registry, a walkthrough before any price, a written itemized quote, demonstrated COI handling for managed buildings, and standard after-hours crews. A mover who passes all six can run your checklist; a mover who resists the walkthrough or the paperwork will improvise on the day — at your expense.
What should an office move checklist include?
Working backward from opening day: the move-in deadline and a named coordinator (3 months), movers booked from a walkthrough (10–12 weeks), COI requirements and freight windows from both buildings (8 weeks), furniture decisions (6 weeks), the seating plan and desk labeling (4 weeks), reconfirmation of every window (2 weeks), then the split pack in move week. The building paperwork step is the one companies discover too late.
What questions should I ask office movers before signing?
Four that expose everything: “What offices our size have you moved, and can I call them?” · “Walk me through how you handle both buildings’ COIs and elevator bookings.” · “What exactly does the crew do with our IT?” · “Show me an example itemized quote.” The answers separate an operations company from a truck with a website — and any hesitation on the COI question is disqualifying in this city.
How much does it cost to move an office in NYC?
Office moves are quoted in writing from a walkthrough — the price is built from workstation count, equipment, fixtures, access at both buildings and the move window, so no honest number exists before the space is seen. What you can control: a tight inventory (move less), a decided seating plan (install faster), and flexibility on the calendar. The itemized quote is the budget document; treat any verbal figure as decoration.
What do employees pack, and what do the movers handle?
The split that keeps the office working: each employee packs personal effects and desk contents into labeled crates by the last workday; the crew handles everything shared — furniture, conference rooms, files, kitchen, and all IT, which travels padded and upright, packed last and reinstalled first. The seating chart ties both halves together: every crate and every desk carries the number of its destination seat.
What happens to office furniture we’re not taking?
Decide at the six-week mark, not on moving day: sell or donate what has value, and send the undecided remainder to commercial storage on the same truck — inventory-tracked and redelivered when the new floor plan settles. What kills move budgets is the third option chosen by default: paying a crew to move furniture nobody wanted into a space it doesn’t fit.
Do office movers work nights and weekends in NYC?
The established ones do little else — the whole economics of office moving is using hours the business is closed. The scheduling constraint sits with the building: after-hours freight access in managed properties has to be booked weeks ahead, which is why the checklist puts elevator windows at week eight. Our late-night and weekend crews run year-round for exactly this work.
How long does an office move take?
The physical move for a typical small-to-mid NYC office is a weekend: pack-out Friday evening, transport and install Saturday–Sunday, systems up before Monday’s first shift. The project around it is about three months, front-loaded with building paperwork. Compressed timelines are possible — we run them — but what compresses is the planning, never the elevator window the building already granted.
